ASSOCIATION FOR THE PHYSICALLY DISABLED: GREATER JOHANNESBURG
(Non Profit Organisation Number: 000-865/2706)

INFORMATION MANUAL
in terms of
Section 51 of the Promotion of Access to Information Act
(Act 2 of 2000)

Director: W.D. Fox Information Officer: W.D. Fox

1. COMPANY OVERVIEW

The Association was established in 1934, and operates in Gauteng South with the primary objective of providing a range of support services to people with disabilities

2. PARTICULARS OF THE COMPANY

Physical address:	Pallinghurst Road, Westcliff, Johannesburg
Postal Address:	Private Bag X1, Parkview, Johannesburg 2122
Telephone number:	(011) 646 8331
Fax number:	(011) 646 5248
Web address:	info@apdjhb.co.za
Director:	W.D. Fox

3. ACCESS TO INFORMATION PERSONNEL

The Information Officer, named below, has been appointed and authorised by the Association to ensure that the requirements of the Act are administered in a fair, objective and unbiased manner. All inquiries relating to the records held by the Association must be directed to:

Information Officer:

Name: Telephone number: Fax number: E-mail address:

W.D. Fox (011) 646 8331 (011) 646 5248 davidf@apdjhb.co.za

The Appeals Manager is charged with the responsibility of reconsidering any request that has been rejected by the Information Officer, upon request from the Requester whose request was turned down by the Information Officer.

Appeals Manager:

Name: Telephone number: Fax number: E-mail address:

Chairman: Executive Committee (011) 646 8331 (011) 646 5248 info@apdjhb.co.za

4. GUIDE FOR REQUESTERS WHO WISH TO REQUEST RECORDS IN TERMS OF THE ACT

As per Section 51 of the Promotion of Access to Information Act (Act 2 of 2000)

5. AVAILABILITY OF THE MANUAL

Requesters may receive a copy of the manual from the following sources:

• From the Association at its physical address. Contact the Information Officer.

• Via the Association’s website.

• The relevant Government Gazette.

• The Human Rights Commission.

This manual is available for inspection at the offices of the Association, free of charge.
Copies of this manual may be obtained, subject to the prescribed fees, at the offices of the Association.
While this manual does include the fee structure and the request form found in Annexure A and B, these documents are available from the SAHRC website and the Department of Justice and Constitutional Development website.

6. REQUESTING ACCESS TO INFORMATION FROM THE COMPANY

As per Section 51 of the Promotion of Access to Information Act (Act 2 of 2000)

7. PROCEDURE TO REQUEST ACCESS TO INFORMATION.

As per Section 51 of the Promotion of Access to Information Act (Act 2 of 2000)

8. PRESCRIBED FEES.
As per Section 51 of the Promotion of Access to Information Act (Act 2 of 2000)

9. REMEDIES AVAILABLE, SHOULD THE COMPANY FAIL TO RESPOND TO YOUR REQUEST

As per Section 51 of the Promotion of Access to Information Act (Act 2 of 2000)

10. AVAILABLE RECORDS

10.1. Classification of records:

1 2 3

Automatically accessible information Not automatically accessible information. Information that may not be refused.

10.2. Subjects on which information is held by the Association:

10.2.1. Human Resources.
10.2.2. Finance and Administration.
10.2.3. Marketing.
10.2.4. Legal.
10.2.5. Health and Safety.
10.2.6. Information Technology.
10.2.7. Legislation.

11. DEFINITIONS

As per Section 51 of the Promotion of Access to Information Act (Act 2 of 2000)

ANNEXURE A - FEES IN RESPECT OF PRIVATE BODIES

As per Section 51 of the Promotion of Access to Information Act (Act 2 of 2000)

ANNEXURE B AND C FORMS
As per Section 51 of the Promotion of Access to Information Act (Act 2 of 2000)

ANNEXURE A
1.	FEES IN RESPECT OF PRIVATE BODIES The fee for a copy of the manual as contemplated in regulation 9(2)(c), is R 1.10 for every photocopy of an A4-size paper or part thereof.
2.	The fees for reproduction referred to in regulation 11(1) are as follows:
	(a) For every photocopy of an A4-size page or part thereof	R 1.10
	(b) For every printed copy of an A4-size page or part thereof, held on a computer or in electronic or machine-readable form	R 0.75
	(c) For a copy in a computer-readable form on -
	(i) stiffy disc	R 7.50
	(ii) Compact disc	R 70.00
	(d) (i) For a transcription of visual images, for an A4-size page or part thereof	R 40.00
	(ii) For a copy of visual images	R 60.00
	(e) (i) For a transcription of an audio record, for an A4-size page or part thereof	R 20.00
	(ii) For a copy of an audio record	R 30.00
3.	The request fee payable by a Requester, other than a personal Requester, referred to in regulation 11(2) is R 50.00.
4.	The access fees payable by a Requester referred to in regulation 11(3) are as follows:
1.	(a) For every photocopy of an A4-size page or part thereof	R 1.10
	(b) For every printed copy of an A4-size page or part thereof, held on a computer or in electronic or machine-readable form	R 0.75
	(c) For a copy in a computer-readable form -
	(i) stiffy disc	R 7.50
	(ii) Compact disc	R 70.00
	(d) (i) For a transcription of visual images, for an A4-size page or part thereof	R 40.00
	(ii) For a copy of visual images	R 60.00
	(e) For a transcription of an audio record, for an A4-size page or part thereof	R 20.00
	(f) To search for, and prepare the record for disclosure, an hourly fee for each hour or part of an hour , reasonably required for such search and preparation	R 30.00
2.	For purposes of section 54(2) of the Act, the following applies :
	(a) Six hours as the hours to be exceeded before a deposit is payable; and
	(b) One-third of the access fee is payable as a deposit by the Requester.
3.	The actual postage is payable when a copy of a record must be posted to a Requester.

ANNEXURE B

FORM C

REQUEST FOR ACCESS TO RECORD OF PRIVATE BODY
(Section 53(1) of the Promotion of Access to Information Act, 2000)
(Act. No. 2 of 2000)
[Regulation 10]

A. Particulars of private body

The Head: ___________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

B. Particulars of person requesting access to the record

(a) (b) (c)

The particulars of the person who requests access to the record must be given below. The address and / or fax number in the Republic to which the information is to be sent, must be given. Proof of the capacity in which the request is made, if applicable, must be attached

Full names and surname: _______________________________________________________

____________________________________________________________________________

Identity Number: ______________________________________________________________

Postal Address: _______________________________________________________________

_________________________________________________ Fax Number : _______________

Telephone Number : ___________________________ E-mail Address : _________________

Capacity in which the request is made, when made on behalf of another person : ___________

_____________________________________________________________________________

_____________________________________________________________________________

C. Particulars of person on whose behalf request is made

This section must be completed ONLY of its request for information is made on behalf another person.

Full names and surname : _______________________________________________________

_____________________________________________________________________________

Identity number : ______________________________________________________________

D. Particulars of record

(a)	Provide full particulars of the record to which access is requested, including the reference number, if that is known to you, to enable the record to be located.
(b)	If the provided space is inadequate, please continue on a separate page and attach it to this form. The Requester must sign all the additional folios.

1. Description of record or relevant part of the record : ___________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

2. Reference number, if applicable : _________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

2. Any further particulars of record : _________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

E. Fees

(a)	A request for access to a record, other than a record containing personal information about yourself, will be processed only after a request fee has been paid.
(b)	You will be notified of the amount required to be paid as the request fee.
(c)	The fee payable for access to a record depends on the form in which access is required and the reasonable time required to search for and prepare a record.
(d)	If you qualify for exemption of the payment of any fee, please state the reason for exemption.

Reason for exemption from payment of fees : _______________________________________

_____________________________________________________________________________

_____________________________________________________________________________

F. Form of access to record

If you are prevented by a disability to read, view or listen to the record in the form of access provided in 1 to 4 hereunder, state your disability and indicate in which form the records is required.

Disability : _________________________________ __________________________________________

Form in which record is required:_________________ ____________________________________________

Mark the appropriate box with an X. NOTES :
(a)	Compliance with your request in the specified form may depend on the form in which the record is available.
(b)	Access in the form requested may be refused in certain circumstances. In such a case, you will be informed if access will be granted in another form.
(c)	The fee payable for access to the record, if any, will be determined partly by the form in which access is requested.

 

1. If the record is in written or printed form :
	Copy of record			Inspection of record
2. If the record consists of visual Images (This includes photographs, slide, video recording, computer-generated images, sketches, etc.) :
	View the images		Copy of the images		Transcription of the images
3. If record consists of recorded words or information which can be reproduced in sound :
	Listen to the soundtrack (audio cassette)			Transcription of soundtrack (written or printed document)
4. If record is held on computer or in an electronic or machine readable form :
	Printed copy of record		Printed copy of information derived from the record		Copy in computer readable form (stiffy or compact disc)
If you requested a copy or transcription of a record (above), do you wish the copy or transcription to be posted to you? Postage is payable.				YES	NO

G. Particulars of rights to be exercised or protected

If the provided space is inadequate, please continue on a separate page and attach it to this form. The Requester must sign all the additional folios.

1. Indicate which right is to be exercised or protected : __________________________________

_____________________________________________________________________________

_____________________________________________________________________________

2. Explain why the record requested is required for the exercise or protection of the aforementioned right :

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

H. Notice of decision regarding request for access.

You will be notified in writing whether your request has been approved / denied. If you wish to be informed in another manner, please specify the manner and provide the necessary particulars to enable compliance with your request.

How would you prefer to be informed of the decision regarding your request for access to the record?

_____________________________________________________________________________

_____________________________________________________________________________

Signed at _______________________ this ___________ day of ______________________

 

__________________________________
SIGNATURE OF REQUESTER / PERSON
ON WHOSE BEHALF REQUEST IS MADE